When you send a file by email to multiple recipients, Access Checker will also show you the names or addresses of those who do not have access.
Google Drive has certainly become one of the most used platforms to share files. To give people more control over who has access to the documents they have shared, the technological giant has presented an update to the access Checker, the function that allows you to share a file even easier, either to two colleagues or to a team of up to 30 people.
So far, there are two ways to share a file — sending it to an email address or directly sharing the link to the document. In both cases, you can set the permissions so that the recipient can only read it or edit it.
The Access Checker update seeks to improve some aspects of this procedure. The feature will now send you an alert when you send an e-mail, an invitation from the calendar or any other type of note that includes a Drive file.
Access Checker will ask you if you want to change the permissions and will show the recipients without access to your file.
In addition, you will be asked if you want to change the permissions settings if the recipient does not have access yet. When you send a file by email to multiple recipients, Access Checker will also show you the names or e-mail addresses of those who do not have access to the file.
Additionally, it now allows you to share multiple files within a unit called Team Drive, which will also anticipate who needs access to a file and is configured to share the document by default only with those Specific recipients. If you are an administrator in G Suite, you can control the sharing options available to your users.
The update of the Access Checker function will arrive in the next two weeks to all editions of G Suite.
The Access Checker feature will be updated in the next two weeks to all G Suite editions. Last February, Google also launched an integrated hangouts chat to G Suite, which allows users to communicate with each other in private or in groups, work collaboratively on projects, or schedule meetings based on calendar availability Shared. Thus, the technological giant continues to bet on its service of Google Drive.